Company Seals vs Rubber Stamps in Singapore: When to Use What
What is a company seal?
A company seal, also known as a common seal, is mostly used in common law jurisdictions like Singapore. It is an official seal used by the company to endorse documents like share certificates, contracts and deeds.
How does it look like?
At the minimum, the company seal contains the company’s name. It usually includes its registration number as well. It is a metallic seal which is used to emboss documents.
When should it be used?
Company seals are used for contracts that are required by law to be in writing under seal. An example is when the company is executing a document as a deed, commonly in documents related to banking and property transactions.
However, with effect from 31 March 2017, there is no longer a need to use the company seal to execute such documents if the procedure in section 41B of the Companies Act (CA) is followed (details below). In relation to that, section 41A of the CA also states explicitly that it is not a must for a company to have a company seal.
Under section 41B, a company may execute a deed without a common seal by signature:
- On behalf of the company by a director of the company and a company secretary;
- On behalf of the company by at least 2 directors of the company; or
- On behalf of the company by a director of the company in the presence of a witness who attests the signature.
Where a document is to be signed by a person on behalf of more than one company, that person has to sign the document separately in each capacity. If not, it will not be considered signed.
In short, the company seal is something that is being phased out in Singapore.
What is a rubber stamp?
A rubber stamp is a stamp used by companies to endorse documents.
How does it look like?
It is a rubber stamp. Generally, the stamp includes the company’s name, registration number and mailing address.
When should it be used?
Under section 144(1A) of the CA, the registration number of a company shall appear in a legible form on all business letters, statements of account, invoices, official notices and publications of or purporting to be issued or signed by or on behalf of the company.
Hence, the rubber stamp can be used to stamp the company’s registration number on these specified documents. However, for company documents which already have the company’s name and registration number printed on them, the rubber stamp need not be used. The use of the rubber stamp is more for the convenience of the company.
If you need help for your corporate processes, do contact us for a quotation.
- Startup Incubator or Accelerator: Why & How to Join in Singapore
- Guide to Finding Investors For Your Singapore Start-Up
- How to Get a UEN Number in Singapore: Step-by-Step Guide
- 8 Checks to Conduct on Registered Companies in Singapore
- Artificial Intelligence in Business: Legal & Ethical Considerations
- High-Tech Farming Business in Singapore: How to Get Started
- How to Start a Business With a Co-Founder in Singapore
- How to Start Your Own Law Firm in Singapore
- Registering a Business in Singapore: Do I Need to and How?
- Deciding Your Business Structure: A Sole Proprietorship, Partnership or a Company?
- How to Choose an ACRA-Approved Name for Your Business
- 7 Start-Up Government Grants in Singapore (and How to Apply)
- How to Open a Corporate Bank Account in Singapore
- Finding a Suitable Corporate Secretarial Firm in Singapore
- Financial Year End (FYE) Singapore: How to Decide/Change
- 8 Tips on Choosing the Best Virtual Office in Singapore for Your Business
- Company Seals vs Rubber Stamps in Singapore: When to Use What
- Multinational Company (MNC): How to Set Up One in Singapore
- How to Set Up a Holding Company in Singapore (With FAQs)
- Registering a Company in Singapore: Process, Documents, Etc.
- Guide to Limited Liability Companies in Singapore
- Starting an Exempt Private Company in Singapore: Benefits and Process
- Registration and Compliance Fees for Singapore Companies
- Setting Up a Company Limited by Guarantee in Singapore
- Why and How to Set Up a Subsidiary in Singapore (with FAQs)
- Why and How to Set Up a Branch Office in Singapore (with FAQs)
- Offshore Company: What is It & How to Set Up One in Singapore
- Trading Company in Singapore: Why and How to Set Up One
- Shelf Company: What It Is and How to Buy One in Singapore
- Special Purpose Vehicle: Do Singapore Start-Ups Need One?
- Singapore GST Registration Guide for Foreign Businesses
- Applying for Tech.Pass in Singapore: Eligibility and Benefits
- How Can Foreigners Start a Business in Singapore?
- Foreign Companies Setting up in Singapore
- Singapore Representative Office: How Can a Foreign Company Set Up?
- Redomiciliation: Why and How to Convert Your Foreign Company into a Singapore-Registered Company
- Singapore Entrepreneur Pass: Who Is It For? How Do I Obtain One?
- Setting Up a Company in Malaysia: A Foreigner’s Guide
- Do You Need a Licence to Sell Home Bakes in Singapore?
- Legal Checklist for Setting Up a Restaurant in Singapore
- How Businesses Can Import Food into Singapore
- How to Apply for Halal Certification for Your Singapore Restaurant
- How to Apply for a Liquor Licence to Sell Alcohol in Singapore
- Public Entertainment Licence: Guide for Business Owners
- Want to Busk in Singapore? Here's How to Get Your Busking Licence
- Guide to Writing Website Terms and Conditions in Singapore
- Using Smart Contracts in Singapore: Benefits and Risks
- Your Guide to Joint Venture Agreements in Singapore
- Do You Need a Partnership Agreement When Setting Up?
- Do You Need a Shareholder Agreement When Setting Up?
- Memorandum of Understanding (MOU): Does Your Business Need One?
- Guide to VIMA in Singapore (Venture Capital Investment Model Agreements)