Dividend Payments Guide for Singapore Business Owners

Last updated on December 20, 2018

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Have you just started a new business? Are you wondering whether you can pay dividends to your shareholders?

Here is a comprehensive guide to paying dividends, covering all aspects from whether you can pay dividends, to how to go about doing so.

Can You Pay Dividends?

Dividends are only payable out of profits. Hence, you should only declare dividends when you are sure that your company has profits which you can pay dividends from.

What constitutes profits?

  • This refers to the profits of the company, and not the profits of any group that the company is a part of.
  • It does not matter whether the total assets of the company are less than the original capital contribution of the shareholders. As long as there is a net inflow of income, the paid-up capital (i.e. the capital subscribed by the company’s shareholders) does not have to be maintained in order for dividends to be paid.
  • Capital appreciation is part of profits, even if there are no revenue profits. Hence, unless prohibited by the company’s constitution, dividends may be paid out of capital gains realised on the sale of capital assets. However, this only applies when the capital of the company is intact. Thus, only the increase in value of the capital may be used for dividend payment.
  • Profits do not include capital depreciation, unless they are being used to offset such losses.
  • Profits can include past-year profits that have been carried forward. Hence, dividends need not be paid out from profits earned in the same year. However, if such retained profits have been expended so as to become unavailable for distribution, such as to replace previously lost capital or make up for asset depreciation, dividends cannot be declared from them.
  • The company’s constitution might restrict what profits may or may not be paid out as a dividend.

Other considerations

Apart from considering whether you have enough profits to declare dividends, there are also other factors which ought to be noted:

  • Shareholders have no unconditional right to receive dividends unless otherwise specified in the constitution. A shareholder cannot compel a company to declare dividends.
    • However, the consistent refusal of the majority shareholders to declare dividends when profits are available may amount to unfairness to minority shareholders which justifies relief. This is especially if the majority is being remunerated in some other way.
  • Profits need only be available on the date of declaration of dividends, not at the time the dividends are paid.
  • Dividends may not be declared after the company has gone into liquidation.

How Do You Declare Dividends?

Now that you have decided you can declare dividends, how should you go about it?

Generally, directors will recommend a particular rate to be paid as dividends, which will be voted on and approved by shareholders in the company’s Annual General Meeting (AGM). Such dividends are referred to as final dividends. If the company has adopted the Model Constitution prescribed under the Companies Act without modification, the amount of dividends declared cannot exceed the amount recommended by the directors.

Nevertheless, directors may pay interim dividends as appears to be justified by the company’s profits. These dividend payments are typically made before a company’s AGM and the release of its final financial statements, and usually accompany the company’s interim financial statements.

What Happens When You Declare Dividends?

Once a final dividend has been validly declared, it is a debt owed by the company to its shareholders. This debt is immediately payable unless the declaration states that the dividend will be payable at a later date. Such a declaration cannot be revoked or cancelled, nor can the dividend be reduced.

Notably, only a final dividend creates a debt. An interim dividend does not create a debt. That said, it may be commercially prudent for companies to honour their interim dividend declarations to keep their shareholders happy.

Moreover, dividends are not an expense for tax purposes. Singapore adopts a one-tier taxation system, whereby dividends are not subject to tax from the receiver’s perspective. The funds from which dividends are paid, namely the company’s profits, have already been subjected to corporate tax. Companies are hence not taxed again when paying dividends.

What Happens If You Paid Dividends When There are No Profits Available?

Consequences for directors

If a dividend is paid when there are no profits available, directors who had permitted such a payment may incur both criminal and civil liabilities.

Every director who wilfully paid or permitted the payment is guilty of a criminal offence under section 403(2) of the Companies Act and shall be liable on conviction to a fine of up to $5,000 or up to 12 months’ jail. The director would also be liable to the company’s creditors for the amount of debts owed to them to the extent that the dividends paid exceeded the available profit.

To be found guilty, the director must have known, at the time that the dividends were declared, of circumstances that show there had been insufficient profits to properly declare dividends.

There may also be a breach of fiduciary duty or negligence on the part of the director in relation to the company. Such a director may be made liable to replace the money paid out.

Consequences for shareholders

Generally, there is no liability for shareholders who have received wrongful payment. However, shareholders who receive dividends knowing that there are no profits which the dividends could have been paid from will likely be liable to refund those dividends.

Compliance
  1. What are Annual General Meetings (AGMs) in Singapore?
  2. Anti-Money Laundering Regulations and Your Business: What You Need to Know
  3. Price-Fixing, Bid-Rigging and Other Anti-Competitive Practices to Avoid
  4. Dividend Payments Guide for Singapore Business Owners
  5. Company Audits in Singapore: Requirements and Exemptions
  6. Guide to Transferring Shares in a Singapore Private Company
  7. How to Hold an Extraordinary General Meeting (EGM) in Singapore
  8. How to Issue Shares in a Singapore Private Company
  9. How to Reduce the Share Capital of Your Singapore Company
  10. How Businesses Can Legally Conduct Lucky Draws in Singapore
  11. Dormant Companies and Their Filing Obligations in Singapore
  12. How to Hold a Board Meeting in Singapore
  13. Paid-Up Capital in Singapore: A Complete Guide (Is $1 Enough?)
  14. Essential Regulatory Compliance Guide for Singapore Companies
  15. Finding a Suitable Corporate Secretarial Firm in Singapore
  16. Oppression of Minority Shareholders
  17. Process Agents in Singapore
Company Documents
  1. Company Constitutions in Singapore and How to Draft One
  2. How to Set Up a Register of Controllers
  3. How to Set Up a Register of Nominee Directors
  4. Memorandum of Understanding (MOU): Does Your Business Need One?
  5. Minutes of Company Meeting in Singapore: How to Record
  6. Guide to Filing Financial Statements for Singapore Business Owners
  7. Company Resolutions: What are They?
  8. Board Resolutions in Singapore
  9. Company Memorandum and Articles of Association
  10. Filing Annual Returns For Your Business
Company Management
  1. Shadow Directors: Who are They and What Duties Do They Owe to the Company?
  2. Guide to Directors' Remuneration in Singapore
  3. How to Remove a Director from a Company in Singapore
  4. Appointing Company Directors in Singapore: Eligibility, Process etc.
  5. Company Loans to Directors/Shareholders (& Vice Versa) in Singapore
  6. Share Transmission: What Happens If a Shareholder Dies in Singapore?
  7. Business Will: How to Pass on Your Business to Your Successors in Singapore
  8. Shareholder Rights in Singapore Private Companies
  9. Removal and Resignation of Company Auditor in Singapore
  10. What Responsibilities Do Company Shareholders Have in Singapore?
  11. Creating and Registering Charges in Singapore: Guide for Companies
  12. How to Commence a Derivative Action on Behalf of a Company in Singapore
  13. Managing Director vs CEO in Singapore: Roles and Obligations
  14. Appointing an Authorised Representative for a Singapore Business
  15. Appointing a Company Secretary: Roles and Responsibilities
  16. Directors' Duties in Singapore
Tax and Accounting
  1. What is Withholding Tax and When to Pay It in Singapore
  2. Singapore Influencers: Here's How to Calculate Your Income Tax
  3. Corporate Tax in Singapore: How to Pay, Tax Rate, Exemptions
  4. When to Register for GST, How and Responsibilities after Registration
  5. Start-Up Tax Exemption Guide for New Singapore Companies
Data Protection
  1. Essential PDPA Compliance Guide for Singapore Businesses
  2. Cloud Storage of Personal Data: Your Business’ Data Protection Obligations
  3. How Can Companies Dispose of Documents Containing Personal Data?
  4. Here's a 7-Step Plan for Companies to Prevent Unauthorised Disclosure When Processing and Sending Personal Data
  5. Appointing a Data Protection Officer For Your Business: All You Need to Know
  6. Summary: Your Organisation's 9 Main Obligations under the Personal Data Protection Act
  7. Check the Do-Not-Call Registry Before Marketing to Singapore Phone Numbers
  8. GDPR Compliance in Singapore: Is it Required and How to Comply
  9. Drafting a Comprehensive Privacy Policy For Your Singapore Website
  10. Is It Legal for Businesses to Ask for Your NRIC in Singapore?
  11. PDPA Consent Requirements: How Can Your Business Comply?
  12. Legal Options If Employees Breach Confidentiality in Singapore
Marketing
  1. Complying with Singapore Law When Sending Email Newsletters
  2. Outdoor Advertising: How to Legally Display Public Ads in Singapore
  3. A legal guide to drafting a social media policy for your company
  4. Dealing with Defamation of Your Business: Can You Sue?
Franchising
  1. Starting a Franchise in Singapore: What Franchisors Should Look Out For
  2. Running a Franchise in Singapore: What To Look Out for as a Franchisee
Debt Restructuring
  1. Informal Debt Restructuring and Workout in Singapore
  2. Schemes of Arrangement: How They Work and How to Apply
  3. Judicial Management: What is It and How Does it Work?
Ending a Business
  1. Insolvency: Claw-back of Assets from Unfair Preference and Undervalue Transactions
  2. Striking Off a Company
  3. What Should a Creditor Do When a Company Becomes Insolvent?
  4. Dissolution of partnerships in Singapore
  5. Validation of Payments Made by Companies Being Wound Up
  6. Can a Company that Struck Itself Off the Register Later Apply to Restore Itself?
  7. Are You Closing Your Singapore Business? Have You Settled All of the Following?
  8. How to File a Proof of Debt against a Company in Liquidation
  9. Winding Up a Company