An Annual General Meeting(AGM) is a yearly meeting of a company’s shareholders in order to update them on the company’s business health. This guide will focus on the notice period generally required for AGMs. For other matters related to AGMs, you can refer to our article on Annual General Meetings.
According to Section 177 of the Companies Act, a written notice containing details about the AGM has to be produced and circulated at least 14 days before the AGM, in order to allow all the shareholders to set aside time in their schedules. This notice period can be longer depending on the constitution of the specific company.
A shorter notice period for an AGM is possible if all the shareholders entitled to attend and vote agree to it.
Content of the AGM Notice
Details of the notice can be found in the constitution of the company. Per the model constitution provided by the Accounting and Regulatory Authority of Singapore (ACRA), the notice should contain the following information:
- The place at which the meeting is held
- The date and time of the general meeting
- In case of special business to be transacted, the general nature of that business
What is special business? For AGMs, all business that is transacted is special business, except for the following:
- the declaration of a dividend
- the consideration of the financial statements, the reports of the auditors, and the statements of the directors
- the election of directors in place of retiring directors
- the appointment and fixing of the remuneration of the auditors
As a matter of practice, all transactions to be discussed are usually included in the notice. Of course, since the above is dependent on the company’s constitution, it can vary.
Notice of AGM Template – AGM Templates Bundle
In preparing the proceedings of your AGM, you may wish to refer to the Notice of AGM template in this AGM bundle. The bundle includes documents needed for a standard AGM:
1. Directors’ Resolution for AGM template
2. Notice of AGM template
3. Minutes for AGM template
The AGM Templates Bundle is available for download at $79.
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